Academic Student Employees (ASE)
University of California Academic Student Employees (ASE) represented by the United Auto Workers (UAW) are eligible for reimbursement of some child care expenses through a program established in Article 4 of the collective bargaining agreement between UC and the UAW. The program described in the fact sheet below was effective as of June 21, 2014.
ASE Child Care Program Fact Sheet*
ASE Reimbursement Request Form
Graduate Student Researcher (GSR)
Graduate Student Researchers at the University of California, Merced, are eligible for reimbursement of some child care expenses through a program established by the university in 2013. The program described in the document linked below became effective in June 2014.
GSR Child Care Program Fact Sheet*
GSR Child Care Reimbursement Form
Reimbursement request forms should be submitted by the deadline (end of the following semester) to the Academic Personnel Office.
* For the 2020-2021 and 2021-2022 academic years, Academic Student Employees (ASE) and Graduate Student Researchers (GSR) will be permitted to seek reimbursement for childcare provided by a friend or relative living in the same household as the ASE/GSR (previously not permitted), as long as they are not:
· A person for whom the ASE/GSR (or the ASE/GSR’s spouse if filing jointly) can claim as a dependent;
· The ASE/GSR’s child who was under age 19 at the end of the year, even if the child isn't the GSR’s dependent;
· A person who was the ASE/GSR’s spouse any time during the year; or
· The parent of the ASE/GSR’s qualifying person if the ASE/GSR’s qualifying person is the ASE/GSR’s child and under age 13
As required by the IRS regulations, for purposes of reimbursement, all childcare providers who are individuals must have a valid taxpayer identification number or social security number. If the care provider is an organization, the organization must have a valid employer identification number.