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Graduate Student Child Care Reimbursement Policies

Academic Student Employees (ASE)

University of California Academic Student Employees (ASE) represented by the United Auto Workers (UAW) are eligible for reimbursement of some child care expenses through a program established in Article 4 of the collective bargaining agreement between UC and the UAW. The program described in the fact sheet below was effective as of June 21, 2014. 

ASE Child Care Program Fact Sheet

ASE Reimbursement Request Form 

ASE Reimbursement Request Form FALL 2020*

 

Graduate Student Researcher (GSR)

Graduate Student Researchers at the University of California, Merced, are eligible for reimbursement of some child care expenses through a program established by the university in 2013. The program described in the document linked below became effective in June 2014.

GSR Child Care Program Fact Sheet

GSR Child Care Reimbursement Form

GSR Reimbursement Request Form FALL 2020*

 

Reimbursement request forms should be submitted by the deadline for each semester to the Academic Personnel Office.

*For Fall 2020, the University is providing a temporary exception to the ASE/GSR Childcare Reimbursement Program for Fall 2020 by adhering to the minimum requirements of the ASE/GSR Childcare Reimbursement Program for Fall 2020 by adhering to the minimum requirements of the Internal Revenue Service (IRS) as to who qualifies as a childcare provider.  The modification is as follows:

From Fact Sheet Q&A Section 3:  How is applicable child provider defined?  The child care provider must have a valid tax I.D. or Social Security number.  If the center care for six or more dependents who are not residents, it must comply with all state and local licensing laws and applicable regulations.  Child care provided by the spouse, a child of the ASE/GSR under age 19[, a friend or relative living in the same household as the Academic Student Employee (this section to be removed for Fall 2020)] or someone else the ASE/GSR claims as a dependent for tax purposes is not reimbursable.