Contact UsAll APO Staff are currently working remotely
Tom Hansford
Vice Provost for Academic Personnel |
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Anna Song
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Benjamin Ruwe
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Sherry Coane (retiring 7/1/24)
Senior Academic Personnel Analyst
School of Engineering
ORED including ORUs
P: 209-228-4002
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Christine Lima
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Esmeralda Martinez
Senior Academic Personnel Analyst
Academic Leaves & Recruitments
P: 209-228-4615
F: 209-228-4376
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Pam Moody
Senior Academic Personnel Analyst
School of Social Sciences, Humanities,
and Arts
P: 209-228-7644
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Samantha Rolon
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Annie Saetern
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Jessica Salas-Mendonça
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Kimberly Yanogacio
Academic Personnel Analyst,
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Nordene Smith-Hayles
Senior Academic Personnel Analyst
School of Engineering
ORED including ORUs
P:
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Christian Walker
Executive Assistant to the Vice Provost
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VACANT Academic Personnel & Busines Systems Analyst
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APO Work Areas
Below is a list of areas that each Academic Personnel Analyst works on. Often times multiple analysts will collaborate on a project, therefore you may speak with multiple people in the office. Click on the name to send an email.
Sherry Coane
(retiring 7/1/24; the primary contact in the areas below is Nordene Smith-Hayles)
Senior Academic Personnel Analyst - School of Engineering, ORED (CITRIS, CLC, HSRI, SNRI), Library (share actions with other Sr. Analysts)
- Support includes compliance reviews for all academic recruitments, merits, advancement or promotion activities and MLA/OTP
- Lead Analyst for Postdoctoral Scholars and Academic Research Titles
- Coordinate with Office of the President on Systemwide Salary Scale adjustments
- Assist Lead Labor Relations Analyst relating to Postdoc and Academic Research contract related issues
Christine Lima
Academic Personnel Analyst
- Postdoctoral Scholars and other Researchers-SNS and SOE
- Postdoctoral Scholars Orientation
- Primary records person
- Primary webpage manager
- Faculty Success and ACRS Updates
- Data requests
- IRD updates on Recruit
- Close out all academic review cases
Esmeralda Martinez
Senior Academic Personnel Analyst - Academic Leaves & Recruitments
- Process all Academic leave of absence requests
- Process Senate Faculty and Unit 18 Active Service Modified Duties (ASMD) requests
- Process Faculty Stop the Clock (STC) requests
- Academic Recruitment contact (AP Recruit system lead, AP Recruit trainer, manage AP Recruit user access, APO primary approver for all academic recruitments, search waivers & exemptions)
Pam Moody
Senior Academic Personnel Analyst - School of Social Sciences, Humanities, and Arts
- Support includes compliance reviews for all academic recruitments, merits, advancement or promotion activities and MLA/OTPs for all supported units:
- University Extension
- University Library
- Undergraduate Education
- Graduate Education
- Employee & Labor Relations liaison
Julie Rolfe
Academic Personnel Analyst
- Faculty Summer Compensation (Summer Salary and Summer Session)
- Cognos Reports
- ACRS Short Form-SNS
- Graduate Group Chair Payments
- Postdoctoral Scholars and other Researchers-SNS and SOE
- Child Care Reimbursements (Supervisor-Kim is primary)
- CANRA (transitioning to HR)
- APO Logistics (in coordination with Executive Assistant)
Samantha Rolon
Academic Labor Analyst
- First point of contact for all union inquiries and academic grievances
- Collaboratively investigates all grievance-related claims
- Liases with Employee Labor Relations and Office of the President Academic Personnel and Programs Labor Relations unit
- Develops programs and guidelines for the administration and implementation of new Collective Bargaining Agreements (CBAs)
- Manages represented academic Childcare Reimbursement and related programs for eligible Collective Bargaining Units (CBUs)
- Coordinates campus-wide orientations for CBUs
Annie Saetern
Case Manager and Academic Personnel Analyst
Managing faculty misconduct and grievances
- Conflict management/resolution
- Facilitation of investigations
- Preparation for hearings
- Tracking case progress
- Knowledge of relevant policies/procedures
- Drafting/reviewing important documents
- Interfacing with campus stakeholders/academic partners
- Implement/manage the new case management system
Jessica Salas-Mendonça
Academic Personnel Manager
Senior Academic Personnel Analyst - School of Natural Sciences
- Work closely with the School of Natural Sciences to serve as business partner for Senate Faculty recruitments, personnel review cases, Multilocation and One Time Payment processing
- Oversee appointments and reviews for Unit 18 Lecturers and Academic Student Employees/Graduate Student Researchers
- Work with Employee and Labor Relations on Labor matters
- Work closely with the Office of the President on Academic Range Adjustments for all Academic Employees
- Oversight and management of all Academic Personnel Systems (ACRS, Faculty Success, GLAAS and UC OATS)
Nordene Smith-Hayles
Senior Academic Personnel Analyst - School of Engineering, ORED (CITRIS, CLC, HSRI, SNRI), Library (share actions with other Sr. Analysts)
- Support includes compliance reviews for all academic recruitments, merits, advancement or promotion activities and MLA/OTP
- Lead Analyst for Postdoctoral Scholars and Academic Research Titles
- Coordinate with Office of the President on Systemwide Salary Scale adjustments
- Assist Lead Labor Relations Analyst relating to Postdoc and Academic Research contract related issues
Christian Walker
Executive Assistant to the Vice Provost
- Managing VPAP calendar
- Event coordination for Faculty Social Hours, Department Chair Workshops, annual Faculty Convocation, annual Campus-Wide New Faculty Orientation, biannual Unit 18 Member Meetings, Self-Statement Writing Workshops
- Faculty Mentoring Program funding application review process
- Hellman Award application process coordination
- Dickson Award application process coordination
- General supplies and equipment purchasing
- Inventory tracking
Kimberly Yanogacio
Academic Personnel Analyst - Unit 18 Lecturers, Academic Student Employees
- Academic Student Employees (TA/TF/Reader/Remedial Tutors)
- Graduate Student Researchers (GSRs)
- ASE/GSR Employment Verification
- Unit 18 Faculty Professional Development
- ASE/GSR Child Care Reimbursements
- Unit 18 Faculty/Teacher Special Program
- Summer Bridge Grad Mentors/UROC Grad Mentor
- GLAAS
VACANT
Academic Personnel & Business Systems Analyst
