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Delegation of Authority

The following chart outlines specific delegations to the department chairs, deans, Vice Chancellor for Research (ORUs), University Librarian (Library), and Associate Vice Provost. The Dean/Vice Chancellor for Research authorities may only be re-delegated to an associate dean or equivalent with prior approval from the Vice Provost for Academic Personnel. As an exception to normal delegation requirements, the dean may request from the Vice Provost to delegate the authority for Academic Student Employee recruitments, appointments and leaves of absence to the department chair with oversight provided by school staff. Those authorities that may not be re-delegated to an associate dean or equivalent are marked with an asterisk and notated.

 

When deans are considering re-delegation to associate deans, every attempt should be made for the approver of the Shortlist Report to be different from the hiring authority (appointment approver). As a best practice, the hiring authority, or potential hiring authority, should not be the approver of the Shortlist Report.

 

The Vice Provost for Academic Personnel retains approval authority for all exceptions to academic personnel policies. Requests for exceptions must route through the appropriate department chair and/or dean prior to submission to the Vice Provost's Office.

 

This chart was established from the following delegations: 

Also, please note the Associate Vice Provost for the Faculty is delegated authority for:

  • Designee for SVSH, abusive conduct/bullying and other complaint or investigation related activities
  • Waiver of degree requirement for teaching appointments
  • Designee for over 100% FTE appointments

 

 

Recruitments

 

Approver

Search Plan - Senate

 

Dean

 

Search Plan - Non-Senate - Schools and Office of Research

 

Dean/Vice Chancellor for Research

 

Search Plan - Non-Senate - Library

 

Unit Director (Assoc Univ Librarian)

 

Applicant Pool Report - Senate

 

Dean

 

Applicant Pool Report - Non-Senate - Schools and Office of Research

 

Dean/Vice Chancellor for Research

 

Applicant Pool Report - Non-Senate - Library

 

Unit Director (Assoc Univ Librarian)

 

Shortlist Report - Senate

 

Associate Vice Provost

 

Shortlist Report – Non-Senate - Schools and Office of Research

 

Dean/Vice Chancellor for Research

 

Shortlist Report – Non-Senate - Library

 

Unit Director (Assoc Univ Librarian)

 

Search Report - Senate

 

Dean

 

Search Report - Non-Senate - Schools and Office of Research

 

Dean/Vice Chancellor for Research

 

Search Report - Non-Senate - Library

 

 

Unit Director (Assoc Univ Librarian)

 

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Search Waivers - Senate

Approver

Spousal/Partner Hire

 

Vice Provost for Academic Personnel

 

Target of Excellence

 

Vice Provost for Academic Personnel

 

President’s and Chancellors’ Postdoctoral Fellowship Recipients

 

Vice Provost for Academic Personnel

 

Other

 

 

Vice Provost for Academic Personnel

 

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Search Waivers - Non-Senate/Other Academics

Approver

Emergency Hire - Unit 18

 

Associate Vice Provost

 

Emergency Hire - All other Non-Senate/Other Academics

 

Vice Provost for Academic Personnel

 

Urgent Patient Care Need

 

Vice Provost for Academic Personnel

 

Spousal/ Partner Hire--main hire must be a Senate member or in a senior leadership position (e.g., faculty administrator or SMG)

 

Vice Provost for Academic Personnel

 

Continuation of Training

 

Vice Provost for Academic Personnel

 

PI/Co-PI/Leadership Status

 

Vice Provost for Academic Personnel

 

Research Team

 

Vice Provost for Academic Personnel

 

Multiple Affiliated Employers

 

Vice Provost for Academic Personnel

 

Other

 

 

Vice Provost for Academic Personnel

 

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Exempt Hires

Approver

Category 1: Non-salaried (0% time) and Without Salary (WOS) Appointments

 

Vice Provost for Academic Personnel

 

Category 2: Salaried Visiting Appointments

 

Vice Provost for Academic Personnel

 

Category 3: Recall Appointments for Retired Academics

 

Vice Provost for Academic Personnel

 

Category 4: Concurrent Academic Appointment

 

Follow appropriate appointment delegation

 

Category 5: Faculty Administrator Titles at Less Than 100% and Interim / Acting Positions

 

Follow normal faculty administrator appt process

 

Category 6: Lecturer in Summer Session

 

Follow normal summer sessions hiring process

 

Category 7: Internal Hires (Change in Series/Title)

 

Vice Provost for Academic Personnel

 

Other

 

 

Vice Provost for Academic Personnel

 

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Appointment

Approver

Assistant Professor, Steps I-III, including Acting; Assistant Teaching Professor, Steps I-III (LPSOE); including Acting

 

Dean

 

Assistant Professor, Steps IV-VI;
Assistant Teaching Professor, Steps IV-VI (LPSOE);
Acting in these series

 

Vice Provost for Academic Personnel

 

Associate/Full Professor, including Acting;
Associate/Full Teaching Professor (LSOE/Sr. LSOE), including Acting

 

Provost

 

Assistant Adjunct Professor, Steps I-III

 

Dean

 

Assistant Adjunct Professor, Steps IV-VI

 

Vice Provost for Academic Personnel

 

Associate/Full Adjunct Professor

 

Vice Provost for Academic Personnel

 

Visiting Professor/ Visiting Professor Mathematics

 

Dean

 

Assistant Professional Research, Steps I-III

 

Dean/Vice Chancellor for Research

 

Assistant Professional Research, Steps IV-VI
Associate/Full Professional Research

 

Vice Provost for Academic Personnel

 

Project Scientist

 

Dean/Vice Chancellor for Research

 

Specialist

 

Dean/Vice Chancellor for Research

 

Continuing Educator

 

Dean

 

Academic Coordinator

 

Vice Provost for Academic Personnel

 

Academic Administrator I-III

 

Dean/Vice Chancellor for Research

 

Academic Administrator IV-VII

 

Vice Provost for Academic Personnel

 

Librarians

 

University Librarian

 

Assistant/Associate University Librarian

 

Vice Provost for Academic Personnel

 

University Extension Teacher

 

Dean

 

Postdoctoral Scholar

 

Dean/Vice Chancellor for Research

 

Academic Student Employee (Teaching Assistant, Teaching Fellow, Reader, Tutor)

 

 

Dean

 

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Unit 18

Approver

Appointment

 

Dean

 

Pre-six Assessment

 

Dean

 

Pre-six Academic Review

 

Dean

 

Excellence Review

 

Associate Vice Provost

 

Continuing and Sr. Continuing Merit Review

 

Associate Vice Provost

 

Promotion to Sr. Continuing Lecturer

 

 

Associate Vice Provost

 

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Merit

Approver

Professor and Teaching Professor (LSOE), short form*

 

Dean

 

Full Professor and Full Teaching Professor (LSOE), Step VI and Above Scale

 

Provost

 

Professor and Teaching Professor (LSOE), all other merits

 

Vice Provost for Academic Personnel

 

Adjunct Professor, accelerations, Step VI and Above Scale

 

Vice Provost for Academic Personnel

 

Adjunct Professor, all other merits

 

Dean

 

Professional Research, accelerations, Step VI and Above Scale

 

Vice Provost for Academic Personnel

 

Professional Research, all other merits

 

Dean/Vice Chancellor for Research

 

Project Scientist, accelerations and Above Scale

 

Vice Provost for Academic Personnel

 

Project Scientist, all other merits

 

Dean/Vice Chancellor for Research

 

Specialist, accelerations and Above Scale

 

Vice Provost for Academic Personnel

 

Specialist, all other merits

 

Dean/Vice Chancellor for Research

 

Continuing Educator, accelerations and Above Scale

 

Vice Provost for Academic Personnel

 

Continuing Educator, all other merits

 

Dean

 

Academic Coordinator, accelerations and Above Scale

 

Vice Provost for Academic Personnel

 

Academic Coordinator, all other merits

 

Dean/Vice Chancellor for Research

 

Academic Administrator, accelerations and Above Scale

 

Vice Provost for Academic Personnel

 

Academic Administrator, all other merits

 

Dean/Vice Chancellor for Research

 

Librarians

 

University Librarian

 

Assistant/Associate University Librarian

 

Vice Provost for Academic Personnel

 

*Short form cases are normally expected to be routine, uncomplicated one-step merit reviews. If, however, there is a case in which the unit’s faculty and the School Dean disagree on the proposed action, the case will be forwarded to CAP for another level of review and recommendation to the Vice Provost for Academic Personnel for decision.

 

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Mid-Career Appraisal

Approver

Professor and Teaching Professor (LSOE series), Adjunct Professor

 

 

Vice Provost for Academic Personnel

 

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Other Reviews

Approver

All career equity reviews

 

Vice Provost for Academic Personnel

 

Quinquennial review (five-year review)

 

Vice Provost for Academic Personnel

 

Performance Improvement Plans (PIP)

 

Vice Provost for Academic Personnel

 

Vice chair appointment/ reappointment/ five-year review

 

Department Chair

 

Vice chair termination

 

Dean

 

Department chair appointment/ reappointment/ five-year review/ termination

 

Dean*

 

Endowed chair appointment/ reappointment/ five-year review/ termination

 

Provost

 

*Dean authority may not be redelegated. Termination of a department chair prior to the end of their term requires consultation with the EVC/Provost.

 

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Promotion

Approver

Professor and Teaching Professor (LSOE series)

 

Provost*

 

Adjunct Professor

 

Vice Provost for Academic Personnel

 

Professional Research

 

Vice Provost for Academic Personnel

 

Project Scientist

 

Vice Provost for Academic Personnel

 

Specialist

 

Vice Provost for Academic Personnel

 

Academic Administrator

 

Vice Provost for Academic Personnel

 

Librarians

 

Vice Provost for Academic Personnel

 

Assistant/Associate University Librarian (career status)

 

Vice Provost for Academic Personnel

 

*The Chancellor retains authority to determine if an assistant professor will not be reappointed.

 

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Leaves of Absence

Approver

APM 710, Sick Leave/Medical Leave

 

Dean/Vice Chancellor for Research/University Librarian

 

APM 711, Reasonable Accommodation for Academic Appointees with Disabilities

 

Dean/Vice Chancellor for Research/University Librarian

 

APM 715, Leave of Absence/Family and Medical Leave

 

Dean/Vice Chancellor for Research/University Librarian

 

APM 730, Leave of Absence/Vacation

 

Dean/Vice Chancellor for Research/University Librarian

 

APM 740, Leave of Absence/Sabbatical Leaves

 

Dean

 

APM 750, Leave of Absence/Leave for Service to Governmental Agencies

 

Vice Provost for Academic Personnel

 

APM 751, Leave of Absence/Military Leave

 

Dean/Vice Chancellor for Research/University Librarian

 

APM 752, Leaves of Absence/Leave to Attend Professional Meeting, 7 days or

less

Department Chair/Vice Chancellor for Research/University Librarian

 

APM 752, Leaves of Absence/Leave to Attend Professional Meeting, greater than 7 days

 

Vice Provost for Academic Personnel

 

APM 758, Leave of Absence/Other Leaves with Pay

 

Vice Provost for Academic Personnel

 

APM 759, Leave of Absence/Other Leaves without Pay

 

Vice Provost for Academic Personnel

 

APM 760, Family Accommodations for Childbearing and Childrearing

 

Dean/Vice Chancellor for Research/University Librarian

 

The Academic Personnel Office will continue to review all leave and accommodation request to assure that they are consistent with University policies.

 

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Protected Research Time

Approver

Course buyouts

 

 

Dean

 

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Summer Salary

Approver

Non-Senate faculty Summer Teaching

 

Dean

 

Senate Summer Teaching

 

 

Dean

 

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Relocation Expenses

Approver

APM 550, 560, 561 and BFB G-13, Authority to authorize payment/exceptions of removal and moving expenses for academic appointees

 

Dean, unless retained by the Provost (see Academic Relocation and House Hunting Guidelines)

 

Faculty Recruitment Allowance (APM 190, Appendix E)

 

 

Provost

 

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One-time Payments

Approver

Multi-location one-time payments

 

Dean/Academic Personnel Office

 

Campus one-time payments

 

Dean/Academic Personnel Office

 

Note: Engagement in the activity requires dean pre-approval. Forms require final approval by Academic Personnel Office staff.

 

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Multi-location Appointments

Approver

Multi-location appointments

 

 

Follow appropriate appointment delegation

 

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Outside Professional Activities

Approver

Annual Certification

 

Dean*

 

Student Involvement

 

Dean*

 

Category 1 Prior Approval

 

Associate Vice Provost

 

Requests to exceed the maximum number of days

 

Vice Provost for Academic Personnel

 

*Dean authority may not be re-delegated.

 

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