The following chart outlines specific delegations to the department chairs, deans, Vice Chancellor for Research (ORUs), University Librarian (Library), and Associate Vice Provost. The Dean/Vice Chancellor for Research authorities may only be re-delegated to an associate dean or equivalent with prior approval from the Vice Provost for Academic Personnel. As an exception to normal delegation requirements, the dean may request from the Vice Provost to delegate the authority for Academic Student Employee recruitments, appointments and leaves of absence to the department chair with oversight provided by school staff. Those authorities that may not be re-delegated to an associate dean or equivalent are marked with an asterisk and notated.
When deans are considering re-delegation to associate deans, every attempt should be made for the approver of the Shortlist Report to be different from the hiring authority (appointment approver). As a best practice, the hiring authority, or potential hiring authority, should not be the approver of the Shortlist Report.
The Vice Provost for Academic Personnel retains approval authority for all exceptions to academic personnel policies. Requests for exceptions must route through the appropriate department chair and/or dean prior to submission to the Vice Provost's Office.
This chart was established from the following delegations:
- MDA 204 - Chancellor to Provost - Academic Personnel Actions
- MDA 205 - Chancellor to Vice Chancellor for Research – Academic Personnel Actions
- MDA 206 - Chancellor to Provost – End the Appointment of a Department Chair
- MDA 207 - Provost to Vice Provost for Academic Personnel - Academic Personnel Actions
- MDA 208A - Vice Provost to Vice Chancellor for Research - Academic Personnel Actions
- MDA 209B - Vice Provost to Associate Vice Provost for the Faculty - Academic Personnel Actions
- MDA 210B - Vice Provost to Deans - Academic Personnel Actions
- MDA 211A - Vice Provost to Department Chairs - Academic Personnel Actions
- MDA 212A - Vice Provost to University Librarian - Academic Personnel Actions
- Academic Relocation and House Hunting Guidelines 2022
Also, please note the Associate Vice Provost for the Faculty is delegated authority for:
- Designee for SVSH, abusive conduct/bullying and other complaint or investigation related activities
- Waiver of degree requirement for teaching appointments
- Designee for over 100% FTE appointments
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Approver |
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Search Plan - Senate
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Dean
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Search Plan - Non-Senate - Schools and Office of Research
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Dean/Vice Chancellor for Research
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Search Plan - Non-Senate - Library
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Unit Director (Assoc Univ Librarian)
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Applicant Pool Report - Senate
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Dean
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Applicant Pool Report - Non-Senate - Schools and Office of Research
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Dean/Vice Chancellor for Research
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Applicant Pool Report - Non-Senate - Library
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Unit Director (Assoc Univ Librarian)
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Shortlist Report - Senate
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Associate Vice Provost
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Shortlist Report – Non-Senate - Schools and Office of Research
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Dean/Vice Chancellor for Research
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Shortlist Report – Non-Senate - Library
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Unit Director (Assoc Univ Librarian)
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Search Report - Senate
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Dean
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Search Report - Non-Senate - Schools and Office of Research
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Dean/Vice Chancellor for Research
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Search Report - Non-Senate - Library
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Unit Director (Assoc Univ Librarian)
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Approver |
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Spousal/Partner Hire
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Vice Provost for Academic Personnel
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Target of Excellence
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Vice Provost for Academic Personnel
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President’s and Chancellors’ Postdoctoral Fellowship Recipients
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Vice Provost for Academic Personnel
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Other
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Vice Provost for Academic Personnel
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Approver |
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Emergency Hire - Unit 18
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Associate Vice Provost
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Emergency Hire - All other Non-Senate/Other Academics
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Vice Provost for Academic Personnel
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Urgent Patient Care Need
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Vice Provost for Academic Personnel
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Spousal/ Partner Hire--main hire must be a Senate member or in a senior leadership position (e.g., faculty administrator or SMG)
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Vice Provost for Academic Personnel
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Continuation of Training
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Vice Provost for Academic Personnel
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PI/Co-PI/Leadership Status
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Vice Provost for Academic Personnel
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Research Team
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Vice Provost for Academic Personnel
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Multiple Affiliated Employers
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Vice Provost for Academic Personnel
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Other
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Vice Provost for Academic Personnel
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Approver |
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Category 1: Non-salaried (0% time) and Without Salary (WOS) Appointments
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Dean/Vice Chancellor for Research
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Category 2: Salaried Visiting Appointments
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Dean/Vice Chancellor for Research
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Category 3: Recall Appointments for Retired Academics
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Dean/Vice Chancellor for Research
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Category 4: Concurrent Academic Appointment
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Follow appropriate appointment delegation
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Category 5: Faculty Administrator Titles at Less Than 100% and Interim/Acting Positions
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Follow normal faculty administrator appt process
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Category 6: Lecturer in Summer Session
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Follow normal summer sessions hiring process
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Category 7: Postdoctoral Scholars (Employee, Fellow, Paid Direct)
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Dean/Vice Chancellor for Research
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Category 8: Internal Hires (Change in Series/Title)
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Vice Provost for Academic Personnel
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Other
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Vice Provost for Academic Personnel
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Approver |
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Assistant Professor, Steps I-III, including Acting; Assistant Teaching Professor, Steps I-III (LPSOE); including Acting
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Dean
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Assistant Professor, Steps IV-VI;
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Vice Provost for Academic Personnel
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Associate/Full Professor, including Acting;
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Provost
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Assistant Adjunct Professor, Steps I-III
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Dean
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Assistant Adjunct Professor, Steps IV-VI
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Vice Provost for Academic Personnel
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Associate/Full Adjunct Professor
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Vice Provost for Academic Personnel
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Visiting Professor/ Visiting Professor Mathematics
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Dean
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Assistant Professional Research, Steps I-III
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Dean/Vice Chancellor for Research
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Assistant Professional Research, Steps IV-VI
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Vice Provost for Academic Personnel
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Project Scientist
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Dean/Vice Chancellor for Research
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Specialist
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Dean/Vice Chancellor for Research
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Continuing Educator
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Dean
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Academic Coordinator
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Vice Provost for Academic Personnel
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Academic Administrator I-III
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Dean/Vice Chancellor for Research
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Academic Administrator IV-VII
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Vice Provost for Academic Personnel
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Librarians
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University Librarian
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Assistant/Associate University Librarian
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Vice Provost for Academic Personnel
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University Extension Teacher
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Dean
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Postdoctoral Scholar
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Dean/Vice Chancellor for Research
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Academic Student Employee (TA, Teaching Fellow, Reader, Tutor)
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Chairs
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Graduate Student Researchers (GSR)
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GSR's Principal Investigator (PI)
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School Directors
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Dean
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ORU Directors
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Vice Chancellor for Research
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Approver |
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Appointment
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Dean
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Pre-six Assessment
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Dean
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Pre-six Academic Review
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Dean
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Excellence Review
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Associate Vice Provost
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Continuing Lecturer Merit Reviews, except acceleration or denial
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Dean
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Continuing Lecturer Merit Review, acceleration or denial
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Associate Vice Provost
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Promotion to Sr. Continuing Lecturer
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Associate Vice Provost
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Sr. Continuing Merit Review
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Associate Vice Provost
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Approver |
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Professor and Teaching Professor (LSOE), short form*
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Dean
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Full Professor and Full Teaching Professor (LSOE), Step VI and Above Scale
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Provost
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Professor and Teaching Professor (LSOE), all other merits
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Vice Provost for Academic Personnel
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Adjunct Professor, accelerations, Step VI and Above Scale
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Vice Provost for Academic Personnel
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Adjunct Professor, all other merits
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Dean
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Professional Research, accelerations, Step VI and Above Scale
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Vice Provost for Academic Personnel
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Professional Research, all other merits
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Dean/Vice Chancellor for Research
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Project Scientist, accelerations and Above Scale
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Vice Provost for Academic Personnel
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Project Scientist, all other merits
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Dean/Vice Chancellor for Research
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Specialist, accelerations and Above Scale
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Vice Provost for Academic Personnel
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Specialist, all other merits
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Dean/Vice Chancellor for Research
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Continuing Educator, accelerations and Above Scale
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Vice Provost for Academic Personnel
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Continuing Educator, all other merits
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Dean
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Academic Coordinator, accelerations and Above Scale
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Vice Provost for Academic Personnel
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Academic Coordinator, all other merits
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Dean/Vice Chancellor for Research
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Academic Administrator, accelerations and Above Scale
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Vice Provost for Academic Personnel
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Academic Administrator, all other merits
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Dean/Vice Chancellor for Research
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Librarians
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University Librarian
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Assistant/Associate University Librarian
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Vice Provost for Academic Personnel
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*Short form cases are normally expected to be routine, uncomplicated one-step merit reviews. If, however, there is a case in which the unit’s faculty and the School Dean disagree on the proposed action, the case will be forwarded to CAP for another level of review and recommendation to the Vice Provost for Academic Personnel for decision.
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Approver |
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Professor and Teaching Professor (LSOE series), Adjunct Professor
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Vice Provost for Academic Personnel
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Approver |
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All career equity reviews
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Vice Provost for Academic Personnel
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Quinquennial review (five-year review)
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Vice Provost for Academic Personnel
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Performance Improvement Plans (PIP)
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Vice Provost for Academic Personnel
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Vice chair appointment/ reappointment/ five-year review
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Department Chair
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Vice chair termination
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Dean
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Department chair appointment/ reappointment/ five-year review/ termination
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Dean*
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Endowed chair appointment/ reappointment/ five-year review/ termination
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Provost
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*Dean authority may not be redelegated. Termination of a department chair prior to the end of their term requires consultation with the EVC/Provost.
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Approver |
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Professor and Teaching Professor (LSOE series)
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Provost*
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Adjunct Professor
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Vice Provost for Academic Personnel
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Professional Research
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Vice Provost for Academic Personnel
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Project Scientist
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Vice Provost for Academic Personnel
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Specialist
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Vice Provost for Academic Personnel
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Academic Administrator
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Vice Provost for Academic Personnel
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Librarians
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Vice Provost for Academic Personnel
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Assistant/Associate University Librarian (career status)
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Vice Provost for Academic Personnel
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*The Chancellor retains authority to determine if an assistant professor will not be reappointed.
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Approver |
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APM 710, Sick Leave/Medical Leave
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Dean/Vice Chancellor for Research/University Librarian
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APM 711, Reasonable Accommodation for Academic Appointees with Disabilities
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Dean/Vice Chancellor for Research/University Librarian
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APM 715, Leave of Absence/Family and Medical Leave
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Dean/Vice Chancellor for Research/University Librarian
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APM 730, Leave of Absence/Vacation
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Dean/Vice Chancellor for Research/University Librarian
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APM 740, Leave of Absence/Sabbatical Leaves
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Dean
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APM 750, Leave of Absence/Leave for Service to Governmental Agencies
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Vice Provost for Academic Personnel
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APM 751, Leave of Absence/Military Leave
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Dean/Vice Chancellor for Research/University Librarian
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APM 752, Leaves of Absence/Leave to Attend Professional Meeting, 7 days or less |
Department Chair/Vice Chancellor for Research/University Librarian
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APM 752, Leaves of Absence/Leave to Attend Professional Meeting, greater than 7 days
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Vice Provost for Academic Personnel
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APM 758, Leave of Absence/Other Leaves with Pay
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Vice Provost for Academic Personnel
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APM 759, Leave of Absence/Other Leaves without Pay
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Vice Provost for Academic Personnel
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APM 760, Family Accommodations for Childbearing and Childrearing
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Dean/Vice Chancellor for Research/University Librarian
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The Academic Personnel Office will continue to review all leave and accommodation request to assure that they are consistent with University policies.
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Approver |
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Course buyouts
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Dean
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Approver |
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Non-Senate faculty Summer Teaching
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Dean
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Senate Summer Teaching
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Dean
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Approver |
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APM 550, 560, 561 and BFB G-13, Authority to authorize payment/exceptions of removal and moving expenses for academic appointees
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Dean, unless retained by the Provost (see Academic Relocation and House Hunting Guidelines)
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Faculty Recruitment Allowance (APM 190, Appendix E)
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Provost
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Approver |
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Multi-location one-time payments
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Dean/Academic Personnel Office
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Campus one-time payments
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Dean/Academic Personnel Office
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Note: Engagement in the activity requires dean pre-approval. Forms require final approval by Academic Personnel Office staff.
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Approver |
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Multi-location appointments
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Follow appropriate appointment delegation
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Approver |
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Annual Certification
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Dean*
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Student Involvement
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Dean*
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Category 1 Prior Approval
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Associate Vice Provost
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Requests to exceed the maximum number of days
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Vice Provost for Academic Personnel
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*Dean authority may not be re-delegated.
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