May 2025
2025-26 Chair Appointments
Please be advised, new Department Chair appointments for current appointments scheduled to end June 30, 2025 must be submitted to APO no later than Thursday, May 15. Submitting new chair requests by this date will allow APO adequate time to complete the review process in a timely manner. This includes updating the APO website as well as Academic Personnel Systems (ACRS, AP Recruit, GLAAS and UC OATS) which require chair review/approval workflow of academic appointments for Fall 2025.
GLAAS 4.13 Release- Completed 4/21/2025
GLAAS underwent maintenance on 4/21/2025 to implement 4.13 enhancements and features.
An email was sent to all GLAAS users on 4/15/2025 informing them that GLAAS will be offline beginning 4:00pm on 4/21/2025 and all pending tasks must be completed by that time.
During this time, all GLAAS users were unable to access the system to process appointments.
APO and OIT successfully deployed GLAAS 4.13 and services were restored on 4/21/2025.
This GLAAS version has important updates and features pertaining to reports to field to reflect both the faculty and name and their respective position number while going through the approval workflow, removing error prompts requiring general duties for GSR appointments, removing error prompt requiring 10 segment CCOA count, adding email group list for Senior Continuing Lecturers and publishing of workflow timestamp report for all appointment types processed in GLAAS.
APO is actively working with GLAAS IT to explore possible options to include the Merritt Writing Program (MWP) in the workflow timestamp report.
As a friendly reminder, the list of enhancements was sent to all GLAAS users via email on 4/21/2025 and a screenshot was shared on 4/21/2025.
412 Postdoctoral Scholar Appointment Form Update
Effective immediately please download and use the updated 412 form.
Updates Made:
- Programmed the cells to automatically adjust the font size to fit text in the cell
- Updated FAU to CCOA
Delegation of Authority– Academic Personnel
Please review the following message issued by Vice Provost for Academic Personnel Tom Hansford: Delegation of Authority (DA) – Academic Personnel Items, UCM DA 210B. The only change is to the delegation of authority to Associate VPAP for All Continuing Lecturer Merit Reviews.
SB 1100 Discrimination: Driver’s License: Implementation Guidance for Academic Position Descriptions
Please review the following message issued by Deputy Provost Amy Lee and Interim Vice Provost Douglas Haynes. After you have carefully reviewed the information, you are encouraged to share this with corresponding colleagues as appropriate.
Systemwide Academic Personnel was recently made aware of a new bill, SB 1100 Discrimination: Drivers’ License. This bill was signed into California state law last September and is effective January 1, 2025.
SB 1100 prohibits employers from including a driver’s license requirement in job advertisements and other materials unless the employer reasonably:
- Expects driving to be one of the essential job functions for the position; and
- Believes that satisfying the job function using an alternative form of transportation would not be comparable in travel time or cost to the employer.
The University has implemented this law, effective January 1, 2025. Systemwide Human Resources issued guidance to Chief Human Resources Officers in early February. We are following up to provide campus Academic Personnel Offices with guidance tailored for academic positions.
Effective January 1, 2025, the following new requirements apply to position descriptions for academic appointees:
- Hiring units must evaluate the need for a driver’s license to verify this requirement for each new job recruitment.
- Reviews of academic recruitments should verify that positions requiring a driver's license comply with SB 1100 and that the required language is included in the job posting, supplementary advertisements, and other application materials.
We ask that you please distribute the following guidance broadly and work to ensure that academic positions comply with SB 1100: SB1100 Implementation Guidance for Academic Recruitments.
