January 2026
Academic Personnel Deadlines
Important reminder: Please submit academic personnel actions to the APO by the below deadlines per the published APO Personnel Payroll Deadlines.
Date Due from School to APO
- APO Deadlines Calendar 2026- Monthly:
- January 5 for work completed in February 2026
- February 5 for work completed in March 2026
- APO Deadlines Calendar 2026- Bi-Weekly:
- January 13 for work completed from February 15- February 28
- January 27 for work completed from March 1- March 14
- February 13 for work completed from March 15- March 28
- APO Deadlines Calendar 2026- Summer Session:
- The 2026 Summer Session APO deadlines have now been posted. Please note that deadlines have been set earlier in the month to ensure timely processing.
- For instance: Sessions A/D are due April 6
- We encourage you to review the full APO Deadlines Calendar for specific Summer Session due dates.
We would like to thank you for your continued efforts in ensuring that all academic actions are submitted by the deadline. Please continue submitting your actions as early as possible. Submitting your actions to APO on or before our deadline will allow adequate time to complete the review process as well as address/resolve issues in a timely manner. Any action submitted to APO after the deadline cannot be guaranteed to be processed and paid until the following pay period.
Case Material Deadlines
Friendly reminder, please submit case materials for academic personnel reviews to APO by the below deadlines per the published Schedule for Academic Personnel Actions.
Date Due from School to APO
- January 15
- Promotions to Full Professor/Senior Lecturer SOE
- Promotions to Full Professional Researcher, Full Project Scientist
- All other promotions
- All other merits
- February 1
- Career Equity Reviews (CER)
- Merits to Full rank Step 6, any series
- Merits to Above-scale, any series
New Process for Offline GLAAS Appointments
Effective immediately, a standardized Box-based process is in place for submitting and reviewing offline GLAAS appointments that cannot be processed in the GLAAS. School processors must create a folder in “1-Ready for APO Review,” use the approved school templates, upload all required documents, and tag the appropriate APO Analyst for review. Detailed instructions, appointment types, and analyst assignments are now available in Box for each of your respective schools. Please review and follow the new process to ensure timely processing.
APO Offline-Outside GLAAS-Upload for Review
Updated Letter Templates: Layoff and Reduction in Time
The below templates have been updated and are available in Box. If you have any questions, please email Samantha Rolon.
