October 2026
Academic Personnel Deadlines
Important reminder: Please submit academic personnel actions to the APO by the below deadlines per the published APO Personnel Payroll Deadlines.
Date Due from School to APO
- APO Deadlines Calendar 2026- Monthly:
- November 5 for work completed in December 2026
- December 4 for work completed in January 2027
- APO Deadlines Calendar 2026- Bi-Weekly:
- October 20 for work completed from November 22- December 5
- November 4 for work completed from December 6-December 19
- November 18 for work completed from December 20- January 2
We would like to thank you for your continued efforts in ensuring that all academic actions are submitted by the deadline. Please continue submitting your actions as early as possible. Submitting your actions to APO on or before our deadline will allow adequate time to complete the review process as well as address/resolve issues in a timely manner. Any action submitted to APO after the deadline cannot be guaranteed to be processed and paid until the following pay period.
Case Material Deadlines to APO
Friendly reminder, please submit case materials for academic personnel reviews to APO by the below deadlines per the published Schedule for Academic Personnel Actions.
Date Due from School to APO
- November 1
- Semester Only: Appointment to Unit 18 Lecturer/Teaching Assistant/Associate Instructor/Graduate Student Researcher (Spring Semester)
- December 1
- Mid-Career Appraisal w/ or w/o Merit Review
- Promotion to Associate Professor, Lecturer SOE, Associate Adjunct Professor
- Promotion to Associate Professional Researcher, Associate Project Scientist
Case Material Submission Deadline
The following memo contains important clarifications regarding the annual July 1st deadline for Senate faculty to submit their advancement/promotion materials to their School. The table below (also included in the memo) summarizes these clarifications.
| Action | Candidate Material Submission Deadline | Extendable by Dean? | Consequence of Missing Deadline |
| Promotion to Associate (On-Time) | July 1 | No | Review w/out cand. materials |
| Promotion to Associate (Early) | July 1 | No | Review deferred |
| Quinquennial Review | July 1 | Yes (to 8/1) | Review w/out cand. materials |
| MCA | July 1 | Yes (to 8/1) | Review w/out cand. materials |
| Other Promotion/Advancement and CER | July 1 | Yes (to 8/1) | Review deferred |
We hope that these clarifications will 1) ensure consistency between the schools, 2) allow the Dean a degree of flexibility for some types of case, 3) preserve the entire needed year for the full, complete review of tenure cases, and 4) indicate clear consequences for missed deadlines, which in turn should hopefully help with the meeting of these deadlines.
Reminder: Kissflow- Phase 3
As a reminder, Payroll Services is preparing for the Phase 3 deployment of Kissflow Payroll Forms, which will go live on November 16, 2026.
Beginning on that date, the following transactions must be submitted through Kissflow (APW forms will no longer be accepted):
- New Hire/Re-hire Submissions
- Concurrent Hire Submissions
- Job Data Change Submissions
As part of this transition, Payroll Services will no longer accept Academic Action Forms via email or retrieve these transactions directly from GLAAS. Instead, Kissflow will become the official method for submitting these requests to Payroll Services. Departments will continue to process the academic appointments with APO as required, but payroll requests must be submitted through Kissflow for Payroll Services review and processing.
Please note, for academic titles processed via GLAAS (ASE/GSR/U18), APO asks schools to aim for early entries into GLAAS. As a reminder, APO's deadline for Spring semester is November 1. Payroll has confirmed that GLAAS items submitted to Payroll by November 15 will not need to be duplicated in Kissflow, and APO will need the time between November 1 and 15 to review and process these actions.
Effective November 16, school processors will continue to initiate the action in GLAAS. Once the GLAAS action has been approved, the school processor will then need to submit the required information to Payroll through Kissflow.
Reminder: Faculty Success- New Faculty Experience
As a reminder, the refreshed Faculty Experience in Faculty Success will become the default interface for all users on November 2, 2026. The new experience has been available as an optional preview since June 30, 2026, allowing users to switch freely between the current and new interfaces.
Please share this reminder with faculty and direct them to the Faculty Experience Transition Resource Guide, which provides an overview of the upcoming changes. You and your faculty are encouraged to explore the new interface and familiarize yourselves with the updates before November to help ensure a smooth transition.
If you have any questions, please contact UCM Faculty Success Support. Thank you for your continued support in preparing faculty for this transition.
