June 2026
Academic Personnel Deadlines
Important reminder: Please submit academic personnel actions to the APO by the below deadlines per the published APO Personnel Payroll Deadlines.
Date Due from School to APO
- APO Deadlines Calendar 2026- Monthly:
- June 5 for work completed in July 2026 (Summer C)
- July 2 for work completed in August 2026
- August 5 for work completed in September 2026
- September 4 for work completed in October 2026
- October 5 for work completed in November 2026
- APO Deadlines Calendar 2026- Bi-Weekly:
- June 3 for work completed from July 5-July 18
- June 17 for work completed from July 19-August 1
- June 30 for work completed from August 2-August 15
- July 14 for work completed from August 16-August 29
- July 28 for work completed from August 30-September 12
- August 11 for work completed from September 13-September 26
We would like to thank you for your continued efforts in ensuring that all academic actions are submitted by the deadline. Please continue submitting your actions as early as possible. Submitting your actions to APO on or before our deadline will allow adequate time to complete the review process as well as address/resolve issues in a timely manner. Any action submitted to APO after the deadline cannot be guaranteed to be processed and paid until the following pay period.
Case Material Deadlines
Friendly reminder, please submit case materials for academic personnel reviews to APO by the below deadlines per the published Schedule for Academic Personnel Actions.
Date Due from School to APO
- June 1
- Appointment to Unit 18 Lecturer/Teaching Assistant/Associate Instructor/GSR (Fall Semester)
- February 1
-
Career Equity Reviews (date due from candidate to school is July 1)
-
Please note, the above deadline for Fall semester has been revised from June 15 to June 1. We recognize that this adjustment shortens the submission timeline and appreciate your efforts to prioritize these appointments as soon as possible.
Additionally, deadlines for the upcoming review cycle have been updated. Actions submitted to APO on or before the published deadlines will help ensure sufficient time for review and processing.
Update: Non-Senate “Other” Waiver
The non-senate “other” waiver category was recently updated to include additional guidance. Updated information can be found on the Waivers and Exemptions webpage.
B. NON-SENATE FACULTY AND OTHER ACADEMICS
Other: The “Other” waiver category is intended for limited and exceptional circumstances that do not clearly fall within an existing waiver category as outlined in campus policy and guidance.
Because open and competitive recruitment remains the standard expectation for academic employment, requests submitted under the “Other” category will be reviewed strictly on a case-by-case basis and require detailed justification demonstrating why:
-the circumstance is unique or exceptional,
-an existing waiver category is not applicable, and
-a standard recruitment process is not feasible or appropriate.
Submission of a request under the “Other” category does not guarantee approval. Requests will be carefully evaluated for fair hiring practices, and the campus commitment to equitable and transparent recruitment processes. Additional documentation or consultation may be required prior to a final determination.
The campus will deny requests that do not demonstrate sufficient justification or that appear to circumvent standard recruitment requirements.
New Recall (WOS) Title Code
The following new title code and title have been established in UCPath. This title and title code are effective May 1, 2026.
Title Code Title Name
003805 RECALL (WOS)
The use of this title is limited to circumstances in which a retired academic appointee is recalled to University service on a without salary (WOS) basis for a defined period. For additional information, please visit the Emeritus and Recall Appointments webpage.
UC OATS: Release 9.97.0
At the recommendation of the systemwide UC OATS Workgroup, and as approved by the UC OATS Governance Board, reviewers and approvers are now required to provide a justification when indicating that a faculty member engaged in an activity before receiving permission if the faculty member originally answered “No” to the same question. This field is based on the reviewer’s or approver’s assessment and may be updated to “Yes” if they have reason to believe the activity began before approval was granted. The justification is automatically documented in the activity notes (please refer to Step 5, Additional Options: Has the faculty engaged in the activity before receiving permission?) and added as a “Staff note” in the "Cat 1 Prior Approval non-Compliance" report within the Analytics tab. It serves as an additional validation point alongside the faculty’s self-reported response.
