September 2025
Academic Personnel Deadlines
Friendly reminder, please submit academic employee job actions to the APO by the below deadlines per the published APO Personnel Payroll Deadlines.
Date Due from School to APO
- APO Deadlines Calendar 2025- Monthly:
- September 12 for work completed in October 2025
- APO Deadlines Calendar 2025- Bi-Weekly:
- September 12 for work completed from September 28-October 11
- September 26 for work completed from October 12-October 25
We would like to thank you for your continued efforts in ensuring that all academic actions are submitted by the deadline. The APO would like to encourage you to continue submitting your actions as early as possible. Submitting your actions to APO on or before our deadline will allow APO adequate time to complete the review process as well as address/resolve issues in a timely manner. Any action submitted to APO after the deadline cannot be guaranteed to be processed and paid until the following payday.
Case Material Deadlines
Friendly reminder, please submit case materials for academic personnel reviews to APO by the below deadlines per the published Schedule for Academic Personnel Actions.
Date Due from School to APO
- November 15
- Appointment to Unit 18 Lecturer/Teaching Assistant/Fellow (Spring Semester)
- December 1
- Mid-Career Appraisal w/ or w/o Merit Review
- Promotion to Associate Professor, Lecturer SOE, Associate Adjunct Professor
- Promotion to Associate Professional Researcher, Associate Project Scientist
CAP Meeting Schedule AY 2025-2026
CAP’s Fall 2025 meeting schedule is available on the Academic Senate website:
Fridays: September 12 - December 12. Exception: November 28 (Thanksgiving break).
Tracking Misconduct AP Background Checks in AP Recruit
Effective September 2025, for tracking purposes, we ask that AP Recruit Analysts enter a flag for each candidate that has passed their background check in AP Recruit. Here is how:
Once the final candidate has been selected you will be required to enter a flag to their application in AP Recruit. This step will take place once school staff get the clearance email following the top candidate's completion of the misconduct survey. This flag should be added before the candidate is hired. See instruction document available: How to track Misconduct AP Background Checks in AP Recruit.
If you have any questions, please reach out to Esmeralda Martinez.
Short Work Break (SWB) Guidance from Payroll: ASE/GSR/Readers/Remedial Tutors
Commencing Fall 2025 all graduate student appointments will auto-term. APWs for reappointments or SWB/reappointments must be submitted BEFORE auto-term or prior to the end of their appointment for the semester.
None of the ASE/GSR appointments will be placed on SWB by Payroll Services after their appointment ends to avoid break in service.
None of the ASE/GSR Spring appointments will be placed on SWB automatically to bridge them over the summer.
Readers and Remedial Tutors have never been placed on SWB automatically. Payroll Services recommends that beginning Fall 2026[BR1] [JS2] , the same auto-term feature as grad students apply to undergrad population.
October 1, 2025 Annual Rates and Spring 2026 ASEs/GSRs Appointments-- GLAAS Ready for Use
The salaries for all Academic Student Employee (ASE) title codes TAs/TFs/Readers (Table 18), Remedial Tutors (Table 20), Graduate Student Researcher (GSR) (Table 22) effective 10/1/2025 have been entered into GLAAS.
Please find the salary calculations for Teaching Assistants (TA) and Teaching Fellows (TF) as of 10/1/2025 for Spring 2026 housed in this Box Folder for your reference.
Kindly refer to the email sent by APO dated 9/5/2025 regarding term dates, submission types, requirements and additional notes.
If you have any questions, please contact your respective APO school lead:
- Christine Lima
- School of Engineering
- Julie Rolfe
- School of Natural Sciences
- Kimberly Yanogacio
- School of Social Sciences Humanities and Arts
- Merritt Writing Program
- Division of Undergraduate Education
- School of Natural Sciences-Instructional Learning Assistant/Remedial Tutors (SNS-ILA)
Postdoctoral Scholars Reminder
Please send all Postdoc related items and updates directly to Christine Lima (clima4@ucmerced.edu). You may cc: your school’s senior analyst, however they do not process Postdoc items.
Friendly reminder that APO must review all appointment documents before moving forward with signatures.
- Documents that Christine needs to review the Postdoc appointments are:
- Draft appointment letter with Appendix A (include Appendix B if applicable)
- AP411
- AP412
- CV (CL- optional)
- Proof of Degree: Degree certificate or conferral letter
- Proof of funding
- APW
- Other documents that are needed in specific situations:
- 6th year exception
- Remote Work Agreement
- Modified Duties
- Awards (paid direct, President’s Postdoctoral Fellowship)
As a reminder, we are requiring misconduct clearance for all academics.
