November 2025
Academic Personnel Deadlines
Important reminder: Please submit academic personnel actions to the APO by the below deadlines per the published APO Personnel Payroll Deadlines.
Date Due from School to APO
2025
- APO Deadlines Calendar 2025- Monthly:
- November 12 for work completed in December 2025
- APO Deadlines Calendar 2025- Bi-Weekly:
- November 6 for work completed from November 23-December 6
- November 21 for work completed from December 7-December 20
2026
- APO Deadlines Calendar 2026- Monthly:
- The 2026 monthly APO deadlines have now been posted. Please note that deadlines have been set earlier in the month to ensure timely processing.
- For instance: December 5 for work completed in January 2026
- We encourage you to review the full 2026 APO Deadlines Calendar for specific monthly due dates.
We would like to thank you for your continued efforts in ensuring that all academic actions are submitted by the deadline. Please continue submitting your actions as early as possible. Submitting your actions to APO on or before our deadline will allow adequate time to complete the review process as well as address/resolve issues in a timely manner. Any action submitted to APO after the deadline cannot be guaranteed to be processed and paid until the following pay period.
Case Material Deadlines
Friendly reminder, please submit case materials for academic personnel reviews to APO by the below deadlines per the published Schedule for Academic Personnel Actions.
Date Due from School to APO
- November 15
- Appointment to Unit 18 Lecturer/Teaching Assistant/Fellow (Spring Semester)
- December 1
- Mid-Career Appraisal w/ or w/o Merit Review
- Promotion to Associate Professor, Lecturer SOE, Associate Adjunct Professor
- Promotion to Associate Professional Researcher, Associate Project Scientist
Offline GLAAS actions
Appointments that will continue to be processed offline, because the GLAAS application system does not currently support these scenarios:
- Secondary GSR appointment
- GSR FTE reduction mid-semester or GSR FTE increase mid-semester
- ASE/GSR appointments processed mid-September or after the preliminary reports reflecting 10/1 range adjustment; secondary APW is needed to reflect 10/1 range adjustment salary/rates
- GSR Trainee / Fellow TC3160 processed offline
- Note: TC3145 is now supported by the GLAAS system following the 4.13.1.1 deployment, but TC3160 needs to be processed offline in the meantime until the next release
- Center for Educational Partnership Teacher Special Program (CEP-TSP) appointments
- All one-offs TA, TF, GSR appointments not part of the 3 main schools. These are appointments hired by Grad Div, DUE, AFRO House Fellows (processed as TA or TF), Living Learning Community (LLC) TA/TF, and TAs as Union Reps (Grad Div)
- Unit 18 Faculty FTE/augmentation mid-semester
- Unit 18 Faculty on an Academic Year (AY) appointment but not scheduled to teach in the Fall but only teaching in Spring
- Unit 18 Faculty on an Academic Year (AY) appointment teaching in the Fall but not Spring
Clarification on Graduate Student Employment Updates
(Note: This process does not apply to split 3145/3160 GSR Trainee Fellow appointments. GSR title codes 3145 and/or 3160 will have odd % standard GSR title 3276 since they’re meant to account for shortage of trainee grant or fellowship)
- Exception Process: Split Hiring of TA/GSR Below 50%
- APO and Graduate Division will now give blanket approval for split appointments based on meeting the following requirements:
- Percentage must equate to whole hours per week (recommended percentage * 40 hours per week)
- All combined appointments must equal 50%. If schools want to appoint at a combined percentage less than 50% (for example 25% between two positions) please contact Ben Ruwe (bruwe@ucmerced.edu) and Eric Cannon (ecannon2@ucmerced.edu) and copy respective APO school lead (Christine Lima , Julie Rolfe, or Kim Yanogacio). If exception is approved by APO and Graduate Division, a note must be included in the GLAAS comments and documentation uploaded to GLAAS for recordkeeping and reference.
- APO and Graduate Division will now give blanket approval for split appointments based on meeting the following requirements:
- Exception Process: Single TA or GSR Appointment Below 50%
- An exception must be obtained from APO and Graduate Division and must meet the following requirements:
- Percentage must equate to whole hours per week (recommended percentage * 40 hours per week).
- Please contact Ben Ruwe (bruwe@ucmerced.edu) and Eric Cannon (ecannon2@ucmerced.edu) for review/approval and copy respective APO Analyst (Christine Lima , Julie Rolfe, or Kim Yanogacio).
- If exception is approved by APO and Graduate Division, a note must be included in the GLAAS comments and documentation uploaded to GLAAS for recordkeeping and reference.
- An exception must be obtained from APO and Graduate Division and must meet the following requirements:
The following table illustrates all possible combinations covered:
