Announcements

March 2026

Academic Personnel Deadlines

Important reminder: Please submit academic personnel actions to the APO by the below deadlines per the published APO Personnel Payroll Deadlines.

Date Due from School to APO

  • APO Deadlines Calendar 2026- Monthly:  
    • April 3 for work completed in May 2026 (Summer A & D)
    • May 5 for work completed in June 2026 (Summer B)
    • June 5 for work completed in July 2026 (Summer C)
  • APO Deadlines Calendar 2026- Bi-Weekly: 
    • March 10 for work completed from April 12-April 25
    • March 24 for work completed from April 26-May 9  
    • April 8 for work completed from May 10-May 23
    • April 22 for work completed from May 24-June 6
    • May 5 for work completed from June 7-June 20
    • May 19 for work completed from June 21-July 4
    • June 3 for work completed from July 5-July 18  
    • June 17 for work completed from July 19-August 1

We would like to thank you for your continued efforts in ensuring that all academic actions are submitted by the deadline. Please continue submitting your actions as early as possible. Submitting your actions to APO on or before our deadline will allow adequate time to complete the review process as well as address/resolve issues in a timely manner. Any action submitted to APO after the deadline cannot be guaranteed to be processed and paid until the following pay period.

Case Material Deadlines

Friendly reminder, please submit case materials for academic personnel reviews to APO by the below deadlines per the published Schedule for Academic Personnel Actions. 

Date Due from School to APO

  • March 15
    • Five-year reviews
    • Unit 18 Lecturer Excellence/Merit Review
  • April 1
    • Reviews of Endowed Chair Appointments/ Reappointments
  • April 15
    • Request for Off-Cycle Review

Updated Faculty Success Roll Over Procedure 

Per the request of the school leadership, APO will continue to manage the annual Faculty Success rollover to add an additional Academic Year (AY) row to the UCM Employment section; however, this process will now be completed earlier in the year, in January.

The Faculty Success procedure guide has been updated to reflect this change. APO will add the new AY row for all faculty members as part of the annual rollover process.

If an additional AY row is needed prior to APO’s scheduled rollover, the procedure guide also provides instructions for submitting and completing that request. 

Please reach out to Christine Lima for any questions.

Research Fellow WOS/Research Associate WOS Titles No Longer Requiring APO Review

In addition to Stopgap Titles for UC ANR CE Specialists, the following Without Salary (WOS) titles no longer require APO review:

Research Fellow WOS and Research Associate WOS titles require no review and can be initiated and entered at the school/ORU level without APO review.  The criteria for each title is as follows:

a. Research Associate: The candidate must hold the degree of Ph.D. or possess training substantially equivalent to that required for the Ph.D., and must have demonstrated exceptional fitness in independent research in addition to that required for the Ph.D. Degree. 

b. Research Fellow: The candidate must hold the degree of Ph.D. or possess training equivalent to that required for the Ph.D., but need not have had experience as an independent research worker aside from research for the doctoral degree.  

For additional information, please refer to APO website: Courtesy and Without Salary Appointments

Updated Letter Templates: ASE/GSR

The GLAAS Appointment/Reappointment Letter Templates for ASE and GSR have been updated with the new Grad Div and OPHD hyperlinks and are now available in Box:

New PX Appointment/Reappointment Letter Template

A new PX Appointment/Reappointment Letter template has been released and is effective immediately.  Please ensure that your office is using the correct template to avoid delays.

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