April 2026
Academic Personnel Deadlines
Important reminder: Please submit academic personnel actions to the APO by the below deadlines per the published APO Personnel Payroll Deadlines.
Date Due from School to APO
- APO Deadlines Calendar 2026- Monthly:
- May 5 for work completed in June 2026 (Summer B)
- June 5 for work completed in July 2026 (Summer C)
- July 2 for work completed in August 2026 (Fall 2026)
- August 5 for work completed in September 2026
- APO Deadlines Calendar 2026- Bi-Weekly:
- April 22 for work completed from May 24-June 6
- May 5 for work completed from June 7-June 20
- May 19 for work completed from June 21-July 4
- June 3 for work completed from July 5-July 18
- June 17 for work completed from July 19-August 1
- June 30 for work completed from August 2-August 15
- July 14 for work completed from August 16-August 29
We would like to thank you for your continued efforts in ensuring that all academic actions are submitted by the deadline. Please continue submitting your actions as early as possible. Submitting your actions to APO on or before our deadline will allow adequate time to complete the review process as well as address/resolve issues in a timely manner. Any action submitted to APO after the deadline cannot be guaranteed to be processed and paid until the following pay period.
Case Material Deadlines
Friendly reminder, please submit case materials for academic personnel reviews to APO by the below deadlines per the published Schedule for Academic Personnel Actions.
Date Due from School to APO
- April 15
- Request for Off-Cycle Review
- May 1
- Appointments to Teaching Assistant/Fellow AY
- Appointments to Unit 18 Lecturer AY
- Initial Unit 18 Lecturer academic year appointments are due May 1. Please ensure all appointment actions are submitted to APO as soon as possible to allow sufficient time for review and processing.
- June 15
- Appointment to Unit 18 Lecturer/Teaching Assistant/Fellow (Fall Semester)
New Resource: CAP Case Analysis Guidelines
The Committee on Academic Personnel (CAP) has released suggested guidelines for writing case analyses. These guidelines are now available on the CAP webpage and provide a structured approach to help ensure clarity, consistency, and quality in case review files. We encourage all review committee members to review and incorporate these recommendations.
Updated Offer Letter Templates: Senate
The Senate offer letters on “Teaching Responsibilities” have been updated and are now available in Box.
Updated Templates: Adjunct Series
The adjunct appointment templates available to schools have been updated to improve consistency, streamline processing and ensure alignment with current policies. The templates are now available in Box.
Updated Templates: Academic Coordinator and Academic Administrator Series
The templates for Academic Coordinator and Academic Administrator appointments have been updated to streamline processing and ensure alignment with current policies. The templates are now available in Box.
New Resource: Late Intake Calculations
After careful consideration, it was determined that late intake calculations for the ASE population, specifically Teaching Assistants and Teaching Fellows, will transition to the schools. To support this transition and ensure a smooth implementation ahead of the Kissflow release, we host a training/overview session on March 13. Andrea Smothers from Payroll Services led the training and walked through the calculation procedures and examples. The recording and training materials have been placed in the following Box folder: GLAAS Workgroup_Late Intake Calculation Training_031320206.
Effective April 1, schools are responsible for completing late intake calculations. APO will continue to serve as the final reviewer of revised GLAAS/offline actions related to late intakes and any associated additional pay forms prior to submission to Payroll (until Kissflow is implemented).
Please use the Offline GLAAS Appointment Review Box folder to submit late intake requests. Additional information about this standardized Box-based process can be found in the January 2026 APO announcement, New Process for Offline GLAAS Appointments. As noted during the training, schools must submit a PDF of the calculations along with the additional pay form, when applicable. If you have any questions following the training, please feel free to reach out to the APO GLAAS Team: Kimberly Yanogacio, Christine Lima, and Jessica Salas-Mendonca.
New Resource: GLAAS Appointment Review Guidelines
The GLAAS Appointment Review Guidelines is available in Box: GLAAS Appointment Review Guidelines_School Resource. This document is intended to serve as a comprehensive resource to support school processors in the processing of GLAAS appointments. We encourage all relevant personnel to utilize this guide to ensure consistency and efficiency in processing appointments. If you have any questions following the training, please feel free to reach out to the APO GLAAS Team: Kimberly Yanogacio, Christine Lima, and Jessica Salas-Mendonca.
April 2026 Postdoctoral Scholar Experience Level Increase
Effective April 1, 2026, all Postdoctoral Scholars whose initial appointment occurred from April 2 through September 30, have moved to the next experience level and their salary has been updated. Please take a moment to double check that UC Path has updated this accordingly. If you have any questions or concerns, please email Christine Lima.
