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Announcements

October 2025

Academic Personnel Deadlines

Important reminder: Please submit academic personnel actions to the APO by the below deadlines per the published APO Personnel Payroll Deadlines.

Date Due from School to APO

  • APO Deadlines Calendar 2025- Monthly: 
    • October 15 for work completed in November 2025
  • APO Deadlines Calendar 2025- Bi-Weekly: 
    • October 10 for work completed from October 26-November 8
    • October 24 for work completed from November 9-November 22  

We would like to thank you for your continued efforts in ensuring that all academic actions are submitted by the deadline. Please continue submitting your actions as early as possible. Submitting your actions to APO on or before our deadline will allow adequate time to complete the review process as well as address/resolve issues in a timely manner. Any action submitted to APO after the deadline cannot be guaranteed to be processed and paid until the following payday.

Case Material Deadlines 

Friendly reminder, please submit case materials for academic personnel reviews to APO by the below deadlines per the published Schedule for Academic Personnel Actions. 

Date Due from School to APO

  • November 15
    • Appointment to Unit 18 Lecturer/Teaching Assistant/Fellow (Spring Semester)
  • December 1
    • Mid-Career Appraisal w/ or w/o Merit Review
    • Promotion to Associate Professor, Lecturer SOE, Associate Adjunct Professor
    • Promotion to Associate Professional Researcher, Associate Project Scientist

H-1B Proclamation 

Per the linked FAQ, effective September 21, 2025, the U.S. government has restricted entry of new H-1B workers. Employers must now pay a $100,000 fee per petition for workers outside the U.S. to enter on H-1B visas.  While Legal Counsel in Office of the President is trying to determine the extent of this proclamation, out of an abundance of caution campuses has been advised to address this in academic recruitment.  Effective immediately, the following language will be included in all active and future job postings in AP Recruit until further notice:

"Candidates must be eligible to work in the US. Visa sponsorship is not available for this position."

Please note that this language applies to any hires made via search waiver or exemption in addition to open recruitment.  

Change to CAP Review of Adjuncts 

For Adjuncts who are at 50% time or over, CAP will continue to review each case that would go to higher levels of review (Assistant IV and above), similar to CAP’s review of ladder-rank faculty. For Adjuncts at 0-49% time, CAP will only review appointment cases (at Assistant IV and above) as well as all career reviews, encompassing all promotions and barrier step reviews (Step VI and Above-scale).  All Adjunct merits will now be Short Form.

Requesting or Adding new Review Dates in AP Recruit 

Effective October 1st, AP Recruit Analysts that manage recruitments in AP Recruit will have the option to add or request review dates for their existing recruitments, except Senate recruitments, as those will still be managed by APO. Our campus practice was to have school AP Recruit Analysts send an email to APO, requesting a new review date. Now, AP Recruit Analysts will have the option to add their own review date manually in AP Recruit, rather than sending a request via email to APO. If AP Recruit Analysts prefer to continue to request new review dates instead of adding them manually, that is still an option.

Things to keep in mind:

  • Review dates should not be set too far in the future (we recommend no further than two weeks).
  • Once a review date is set it cannot be moved to an earlier date, and the search committee must wait until that date passes before they can review applicants who have submitted an application in that review window. 
  • If a search committee reviews any given applicant in a specific review window, they must review all applicants who are complete in that window. 
  • Applications will only be visible to committee reviewers if they are submitted before a review date (deadline is 11:59pm PST the night of the review date). If an application is submitted after a review date and there is not an additional review date, the application will remain hidden from reviewers.
  • A new review date cannot be entered until the existing review date has passed. 

How to enter a review date in AP Recruit: 

  • Login to AP Recruit and find your recruitment 
  • Go to the “Details" tab of your recruitment
  • Go to “Dates” and select “Edit” 
  • When the “Dates” window pops up, you will select “+Add new review date"
  • Select "*New review date” and select desired date
  • When desired new review date has been selected, hit the blue “Save changes” button

For any questions regarding the new option to add your own review date in AP Recruit, please contact Esmeralda Martinez at emartinez35@ucmerced.edu.

Required Tutorial for Search Committee Members

The online faculty recruitment tutorial is now ready for use. All Senate Faculty Search Committee members are required to take this tutorial. This recruitment tutorial is designed to replace the prior use of FEAs and UCLC online training.

Please note that all faculty search committee members are required take this tutorial before applications can be released to the search committee. Here is required faculty recruitment tutorial link: https://academicpersonnel.ucmerced.edu/Faculty_Recruitment_Training. Please note, the training link requires single-sign on.

Graduate Student Employment Updates

  • GSR Trainee / Fellow (3145/3160) Process 
  • Update to Exception Process: Split Hiring of ASE/GSR Below 50%
    • APO and Graduate Division will now give blanket approval for split appointments based on meeting the following requirements:
      • Percentage must equate to whole hours per week (recommended percentage * 40 hours per week)
      • All combined appointments must equal 50%. If schools want to appoint at a combined percentage less than 50% (for example 25% between two positions) please contact Ben Ruwe (bruwe@ucmerced.edu) and Eric Cannon (ecannon2@ucmerced.edu). 
      • If exception is approved by APO and Graduate Division, a note must be included in the GLAAS comments. 
      • The following table illustrates all possible combinations covered by this blanket approval:

Timely Onboarding

APO has noticed that we have had to calculate numerous additional pays across all schools due to academic appointees not completing their intake paperwork on or before their appointment start date. As a friendly reminder, schools must confirm completion of new hire intake paperwork. The documents that fulfill the requirements of employment are completed with Payroll Services on or before the first day of employment. Please note, an individual is not authorized to perform services for the University until completion of the hire (or re-hire) documents.

Unit 18 Faculty Job Description Templates Now Available in GLAAS for Spring 2026

The Job Description – Responsibilities and Expectations Templates for the following Unit 18 Faculty appointment types are now available in GLAAS for Spring 2026:

  • Pre-Six Lecturer
  • Continuing Lecturer
  • Senior Continuing Lecturer

These templates outline the core instructional responsibilities of qualified educators appointed under Unit 18, including:

  • Teaching assigned courses in alignment with campus objectives
  • Developing syllabi, holding office hours and exams, and evaluating student work
  • Maintaining academic integrity, professionalism, and student engagement
  • Completing mandatory trainings and providing disability accommodations
  • Fulfilling responsibilities as mandated reporters

Unit 18 Faculty are expected to foster an inclusive classroom environment, remain current in their field, and meet performance expectations as evaluated through student feedback, classroom observations, instructional materials, and adherence to policy.

These roles are subject to ongoing review for reappointment. Departments should refer to the IX-Non-Senate Instructional (Lecturer) Bargaining Agreement and campus procedures for further guidance.

Please begin using these templates for all applicable Spring 2026 appointments by selecting the appropriate template when generating package in GLAAS.

For appointments that need to be processed offline, the Job Description – Responsibilities and Expectations Templates are housed in Box for each of your respective schools:

Unit 18 Faculty Spring 2026 Appointments-- GLAAS Ready for Use

The salaries for all Unit 18 Faculty population: Pre-six Lecturer, Continuing Lecturer and Senior Continuing Lecturer have been entered into GLAAS. 

Please find the direct links to the salary tables for U18 Faculty below for your reference:

Kindly refer to the email sent by APO dated 4/7/2025 regarding term dates, submission types, requirements and additional notes.

 If you have any questions, please contact your respective APO school lead:

  • Christine Lima
    • School of Engineering
  • Julie Rolfe                     
    • School of Natural Sciences
  • Kimberly Yanogacio     
    • School of Social Sciences Humanities and Arts
    • Merritt Writing Program 

GLAAS 4.13.1.1 Release

On 9/26/2026, GLAAS underwent another maintenance to implement 4.13.1.1 enhancements and features.

Please note, this GLAAS version has important updates pertaining to Unit 18 Faculty, ASE and GSR titles.

Here you will find the list of GLAAS 4.13.1.1 enhancements (also sent to all GLAAS users via email on 9/27/2025 and a screenshot was shared on the same day.)

Postdoctoral Scholars Salary Range Adjustment

Effective 10/1/25, all Postdoctoral Scholars received a salary range adjustment. Please review UC Path to ensure that the Postdoctoral Scholars from your school have been input correctly.  If you have any questions, please email Christine Lima at clima4@ucmerced.edu.

Please note, per the contract, Postdoctoral Scholars whose initial appointment occurred from October 1st - April 1st will move to the next experience level AND receive a salary range adjustment.  Postdoctoral Scholars whose initial appointment occurred from April 2nd - September 30th will receive a salary range adjustment to their current experience level.  Their experience level will increase in April.

Change in APO Work Areas in Support of ORUs and ORED

Effective October 1, 2025, job actions for Academic Researchers and Other Academic Titles should be submitted to the following Senior/ Academic Personnel Analyst(s)-

Pam Moody

SSHA

Nordene Smith-Hayles

SOE

Jessica Salas-Mendonca

SNS
Health Science Research Institute (HSRI) Valley Institute for Sustainability, Technology & Agriculture (VISTA) Office of Research and Economic Development (ORED)
  Center for Information Technology Research in the Interest of Society (CITRIS)  
  Sierra Nevada Research Institute (SNRI)  
  Community Labor Center (CLC)     

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